Reminder: Scheduling Meeting Rooms on Campus

Just a reminder that the first contact to schedule a meeting on campus is Lauren Watkins, Facility manager. Please email her the event name, date, time, room, number of people attending and any special requests. Your meeting will be scheduled asap. If you are requesting a specific room you can access Meeting Room Manager to check its availability by using the instructions below.

With the increased number of meetings being scheduled on campus this will help ensure that rooms are booked accurately. 


Meeting Room Manager (MRM) is Hilbert’s resource scheduling application. All Hilbert users connected to network can quickly view existing reservations made on campus.

With MRM, Hilbert users can:

  1. check and see if a room or car is available without contacting the facilities coordinator
  2. check club meetings & activities (fundraisers)
  3. check PowerCAMPUS course schedules
  4. check athletic schedules – this does include home and away games as well as practices

The link to MRM is http://scheduling/mrm/ (save this to your favorites for easy access)

You will be prompted to edit your profile your 1st time you use MRM.

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Please enter your full name and email address and leave Set user default location to Hilbert college.

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Below is the default screen you will see after you edit your profile and when you go to MRM thereafter.

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To check and see if a room or vehicle is available –

On the left side of the page you choose your date from calendar and choose building or vehicle from Available Locations. After clicking on the building (you can choose floor here as well) or vehicles you will search for the desired room.

Once you have determined that a room or vehicle is available for the date and time needed, you can submit an email with the event name, date, time, number of people attending and any special requests to Lauren Watkins, facility coordinator, to reserve the space. If you are looking to reserve or change a classroom for a class, those requests continue to go through Eileen Stack.


To check reservations for club meetings & activities, PowerCAMPUS courses or Athletic schedules

On the left side of the page you choose your date from calendar and choose building from Available Locations. Once you find reservation, you can click on it for more information – see below. You cancel to leave form and get back to calendar.

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Note: On left side of screen there is a Color legend – click on it to see what colors different reservation types are for

 

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